10 questions and answers about the employee ´Work Digital Card´ (WDC)
1.What changes in relation to the Digital Work Schedule?
From November 1st until November 30th all employees from every business have to be registered digitally excluding the possibility to attach any form of additional files (excel, word etc)
2.How will occur the work schedule notification to the ERGANI system?
The notification will be in a 100% digital form by the payroll administrator who has to create from scratch a digital work schedule and submit it to ERGANI excluding the possibility to attach any form of additional files (excel, word etc)
3.How and when will Annual Leave and Absences have to be submitted to ERGANI central IT system?
The employer has the obligation to submit the records of employee leave – absence – sickness absences to ERGANI system within the first 10 days of the following month
4.How will Digital Work Schedule impact the employees’ pay?
The connection between Work Schedule and Actual Work will be ‘real time’.
This will facilitate the control based on a list of predefined checks
5.What is the Work Digital Cart (WDC)?
The WDC provides information in relation to the work schedule, overtime, over-hours, shifts, pauses, days off and employee leave. The above will get submitted digitally and all time accessible to employees, employers and authorities
6.How does the card punch work and how ERGANI will register this information?
ΗThe card punch will be done by the employee himself and will registered by ERGANI system ‘real time’ giving feedback to both employee and employer
7.What are the different options for the employee to punch the WDC?
Throughout any electronic presence recording system.
Π.χ. Attendance Clock, Employee Self Service, Epsilon HR Card Scanner
8.What changes in relation to process of attendance card punching in the past?
The WDC user must ensure that he/she possesses appropriate documentation and prove in case of non existing punches (during the entrance or exit) .
Any type of deviation (small or big) from the submitted time schedule must be checked and documented
9.What happens with the overhours – overtime?
They must be registered through the card. Sanctions will be applied in case of omission during controls
10.How does the card punch reconciles with the payroll at the end of each month?
The payroll calculation must be aligned with the hits. Any type of diversion (small or big) from the submitted work schedule must be checked and documented
You can find more about the work digital card in